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Privacy policy


For the English translation of the privacy policy, translation software was partially used; the translation is provided for informational purpose only. Despite the greatest care in the translation process, discrepancies with the German original version may occur. This translation does not have legal implications regarding compliance with the privacy policy of ‚Partnerschulnetz‘. In the event of discrepancies between the German original version and the English translation, the German version is prevailing.


I. Name and address of the responsible organisation

The Pädagogischer Austauschdienst of the Kultusministerkonferenz (hereinafter also: PAD)
Graurheindorfer Str. 157
53117 Bonn
Tel.: 0228-501-0
E-Mail: pad(at)kmk.org
Website: https://www.partnerschulnetz.de/

is the responsible organisation within the meaning of the EU General Data Protection Regulation (GDPR) and other national data protection laws.

II. Name and address of the data protection representative

The data protection representative of the controller is:
Yvonne Büscher
Taubenstraße 10
10117 Berlin
P.O. Box 11 03 42, 10833 Berlin
Tel.: 030-25418-420
E-Mail: Yvonne.Buescher(at)kmk.org

III. General information on data processing

1. Extent of the processing of personal data

Personal data is information that can be used to identify a person, i.e. information that can be traced back to a person. This includes, for example, the name, address data, email address or telephone number. Personal data also includes data about which websites have been viewed by someone.

We collect and process the data relating to your person solely for the purpose and to the extent of enabling you to use the various features of our website, if we are legally obliged to do so, if there is a legitimate interest on our part or if you have given us your consent

2. Legal basis for the processing of personal data

The legal basis for the processing of personal data on our website is generally derived from

- Art. 6 para. 1 lit. a GDPR when obtaining the consent of the data subject.

- Art. 6 para. 1 lit. b GDPR for processing operations necessary for the performance of a contract to which the data subject is party. This includes processing operations that are necessary for the performance of pre-contractual measures.

- Art. 6 para. 1 lit. c GDPR for processing operations that are necessary for compliance with a legal obligation.

- Art. 6 para. 1 lit. f GDPR, if the processing is necessary to safeguard a legitimate interest of our company or a third party and the interests, fundamental rights and freedoms of website visitors do not outweigh the former interest.

We will specify the legal bases in detail in the following privacy policy.

3. Transfer of personal data

We only pass on your data to third parties if:

- you have given your express consent to this (Art. 6 para. 1 sentence 1 lit. a GDPR),

- this is necessary for the processing of contractual relationships with you (Art. 6 para. 1 lit. b GDPR),

- there is a legal obligation to pass on the data (Art. 6 para. 1 lit. c GDPR),

- the disclosure is necessary in the context of our legitimate interest and there is no reason to assume that you have an overriding interest worthy of protection in not disclosing your data (Art. 6 para. 1 sentence 1 lit. f GDPR). Currently, this concerns our hoster and IT security companies.

In each of the above cases, however, the amount of data transferred is limited to the minimum necessary.

If we commission third parties with the processing of data on the basis of a so-called "order processing contract", the transfer takes place on the basis of Art. 28 GDPR

4. Data deletion and storage duration

Users' personal data will be deleted or disabled as soon as the purpose of the processing no longer applies.

Any further storage will only take place if this has been provided for by the European or national legislator in EU regulations, laws or other provisions to which we are subject.

5. Security of data processing on our website

We use security protection measures such as HTTPS to protect your personal data. We regularly check our systems for possible vulnerabilities in order to ensure a level of protection appropriate to the risk, particularly taking into account the state of the art.

Despite our technical and organisational measures, we are not able to guarantee that the data we collect or process will not be accessed, disclosed, altered or destroyed as a result of a breach of our security measures.

IV. Use of our website without input

Even if you do not enter any personal data as a visitor to our website, personal data is automatically collected each time you visit our website. These are

(1) Information about the browser type and version used

(2) The user's operating system

(3) The IP address of the user

(4) Date and time of access

(5) Websites from which the user's system accesses our website

The data is stored in the log files of our system. This data is not stored together with other personal data.

The purpose of the processing is to ensure the functionality and accessibility of the website, to optimise the website and to ensure the security of our information technology systems.

The legal basis for the processing of data and log files is our legitimate interest pursuant to Art. 6 para. 1 lit. f GDPR.

V. Contacting us

You have the option of contacting us with your enquiries via one of the e-mail addresses provided by us. In this case, the user's personal data transmitted with the e-mail will be stored in order to answer your enquiry.

The legal basis for the processing of the data transmitted in the course of sending an email is Art. 6 para. 1 lit. b GDPR.

VI. Use of the registered users area on the website

In order to use the area for our registered users of the programmes, various personal data must be entered during registration.

As part of the registration process, we collect the data for the future provision of our services (Art. 6 para. 1 b GDPR) and to check whether it is a legitimate registration attempt, for which we use mtCapcha. This is done to ensure IT security as a basis of legitimate interest (Art. 6 para. 1 f GDPR).

When using the protected area on our website after registration, we collect the data for the provision of our service (Art. 6 para. 1 b GDPR) and with regard to the login attempts made to ensure IT security as a basis of legitimate interest (Art. 6 para. 1 f GDPR)

VII. General information on the use of cookies

We use cookies on our website. Cookies are text files that are stored in the Internet browser or by the Internet browser on the user's computer system. When you access a website, a cookie may be stored on your operating system. This cookie contains a characteristic string of characters that enables the browser to be uniquely identified when the website is called up again.

There are technically necessary cookies, which are "required" in accordance with Section 25 (2) TTDSG, and technically unnecessary cookies.

Some elements of our website require that the browser can be identified even after a page change. The following data is stored and transmitted

(1) Language settings

(2) Log-in information

(3) Filter status

The legal basis for the processing of personal data using the aforementioned necessary cookies results from Art. 6 para. 1 lit. GDPR. The purpose of using the technically necessary cookies is the use of our website.

We would like to point out that individual functions of our website can only be offered using cookies.

We do not use user data collected by technically necessary cookies to create user profiles.

Cookies are stored on the user's computer and transmitted by it to our website. As a user, you therefore have control over the use of cookies. You can restrict or deactivate the transmission of cookies by making changes in the settings of your Internet browser. Stored cookies can also be deleted there. Please note that you may no longer be able to use all the functions of our website if you deactivate cookies.

Cookies that are not technically necessary, e.g. analyses to improve the website, are only used by us if you have given us your consent.

Use of Matomo

This website uses the web analysis service Matomo to analyse and regularly improve the use of our website. We can use the anonymised access statistics obtained to improve our offer and make it more interesting for you as a user. The legal basis for the use of Matomo is Art. 6 para. 1 sentence 1 lit. f GDPR.

Cookies are stored on your computer for this analysis. You can stop the analysis by deleting existing cookies and preventing the storage of cookies. If you prevent the storage of cookies, we would like to point out that you may not be able to use this website to its full extent. You can prevent the storage of cookies by changing the settings in your browser.

The data from your browser stored on our server via Matomo includes the following information:

  • Type and version of the Internet browser, operating system used, the page accessed, the previously visited page (referrer URL), time of the server enquiry.
  • Your IP address is immediately anonymised during this process so that you as a user remain anonymous to us. The information generated by the cookie about your use of this website is not passed on to third parties.

If you do not agree to the storage and analysis of this data from your visit, you can object to its storage and use at any time with a click of the mouse. In this case, a so-called opt-out cookie will be stored in your browser, which means that Matomo will not collect any session data. Please note: If you delete your cookies, the opt-out cookie will also be deleted and may have to be reactivated by you.

The Matomo programme is an open source project. Information from the third-party provider on data protection can be found at https://piwik.org/privacy/policy

VIII. Rights of data subjects

According to the relevant data protection regulations, you are entitled to the following rights under the respective legal requirements with regard to the personal data concerning you,

- in accordance with Art. 7 para. 3 GDPR, you can revoke your consent to data processing carried out by us at any time with effect for the future

- to request information about your personal data processed by us in accordance with Art. 15 GDPR

- in accordance with Art. 16 GDPR, to immediately request the correction of incorrect or incomplete personal data stored by us,

- in accordance with Art. 17 GDPR, to demand the erasure of your personal data stored by us, unless the processing is necessary for exercising the right of freedom of expression and information, for compliance with a legal obligation, for reasons of public interest or for the establishment, exercise or defence of legal claims

- in accordance with Art. 18 GDPR, to demand the restriction of the processing of your personal data if the accuracy of the data is disputed by you, the processing is unlawful but you refuse to delete it and we no longer need the data, but you need it for the assertion, exercise or defence of legal claims or you have lodged an objection to the processing in accordance with Art. 21 GDPR, and

- in accordance with Art. 20 GDPR, to receive your personal data that you have provided to us in a structured, commonly used and machine-readable format or to request that it be transmitted to another controller, provided that the processing is carried out using automated procedures and is based on consent pursuant to Art. 6 para. 1 lit. a or Art. 9 para. 2 lit. a GDPR or on a contract pursuant to Art. 6 para. 1 lit. b GDPR.

- In accordance with Art. 21 GDPR, if your personal data is processed by us on the basis of legitimate interests in accordance with Art. 6 para. 1 sentence 1 lit. f GDPR, you can object at any time with effect for the future, provided that there are reasons for this arising from your particular situation. You can send an objection to our contact details given above. Please indicate what the objection is directed against.

You will not incur any costs for the fulfilment of the aforementioned rights.

You also have the right under Art. 77 GDPR to lodge a complaint with a data protection supervisory authority. As a rule, you can contact the supervisory authority of your usual place of residence or our registered office. In our case, this is the State Commissioner for Data Protection and Freedom of Information North Rhine-Westphalia (Landesbeauftragte für Datenschutz und Informationsfreiheit Nordrhein-Westfalen), P.O. Box 20 04 44 in 40102 Düsseldorf.

IX.  Changes to the privacy policy

Our website and our services are also dynamic and we introduce new functions or forms of co-operation from time to time. It may therefore be necessary to collect new information. If we collect new personal data or significantly change how we use your data, we will of course modify this privacy policy and - if necessary - notify you.

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